1. Name of the Society.
The name of the Society is :
Cymdeithas Cymry Oslo /
Oslo Welsh Society.
2. Object of the Society.
The object of the Society is to
- provide a focal point
for, and to further, Welsh activities in Norway.
- promote cultural relations
between Wales and Norway.
The activities of the Society will at all times be consistent with the laws of Norway.
3. Membership.
Membership of the Society consists of:
- Ordinary members.
- Overseas members.
- Honorary members.
- Honorary life members.
and membership year shall be from 1st January to 31st December.
All members shall pay any entrance fee required at Society meetings
which they attend.
The Committee may terminate a person’s membership if it considers such action to be in the best interests of the Society.
4. Ordinary members.
Ordinary membership is open to:
- anyone who is Welsh or
of Welsh parentage or descent.
- persons of other nationality
with close Welsh connections and/or significant interest in Wales or Welsh
matters.
The Committee shall consider all applications, and has the power
to approve or refuse them.
5. Overseas members.
Overseas membership is open under the same categories of persons as
is ordinary membership. Overseas members may not vote at Annual or Extraordinary
General Meetings unless attending in person. The annual subscription need
not be the same for ordinary and overseas members.
6. Honorary members.
Honorary members may be invited to membership of the Society at the
discretion of the Committee. Such members shall not be eligible for
nomination to any elected office of the Society nor to vote at any
meetings of the Society.
7. Honorary life members.
The Society may bestow the distinction of Honorary Member upon any
person who has contributed significantly to the furtherance of the
Society and it’s aims.
Proposals for Honorary membership may be made either by the Committee
itself or by at least 5 (five) members of the Society and must be
approved at a General Meeting of the Society.
8. Committee.
The Committee is responsible to the Annual General Meeting for the
administration of the Society.
The Committee consists of the following officers:
Chairperson - Responsible for the work
of the Committee, thereunder delegation of ad-hoc responsibilities,
and the general running of the Society.
Vice-Chairperson - Responsible for publicity
and recruitment. Performs the duties of the chairperson should he/she be
indisposed or absent.
Secretary - Responsible for the minutes
of Committee and general meetings, and for ensuring that all members of
the Committee and the Society
affected by decisions of the Committee are informed.
Activities Secretary - Responsible for
that all members are informed of the Society’s meetings and other activities
in good time.
Treasurer - Responsible for the Society’s
accounts, for the collection of Annual Membership and meetings fees,
and for keeping the Society’s
membership list up to date.
Activities Co-ordinator - Responsible
for ensuring that any equipment, refreshments etc. required at meetings
and other activities are procured.
Election shall be for a period of two years. The Chairperson, Secretary
and Activities Co- ordinator shall be elected in odd-numbered years. The
Vice-Chairperson, Activities Secretary and Treasurer shall be
elected in even-numbered years.
The Committee may co-opt a replacement for any post which becomes vacant in mid-term.
The Committee must have a quorum of 4 (four). In the event of a stalemate the Chairperson shall have a casting vote.
9. Election Committee.
The election committee shall consist of two members to be elected annually
at the Annual General Meeting. The sole function of the election
committee is to identify members willing to stand for office at the
following Annual General Meeting.
10. Annual General Meeting.
The Annual General Meeting shall normally take place in February. The
agenda shall normally consist of the following:
- Annual Report for the
previous calendar year.
- Financial Report for the
previous calendar year.
- Annual Membership Subscription.
- Election of officers.
- Election of auditor.
- Election of election committee.
- Any Other Business.
Prior notice of the Annual General Meeting shall be given to members no later than 4 (four) weeks beforehand. Matters for discussion at the meeting must be received by the Secretary no later than 3 (three) weeks before the meeting. All necessary paperwork shall be distributed no later than 2 (two) weeks before the meeting.
Only members who have paid their membership subscription may speak/vote at the Annual General Meeting.
11. Extraordinary General Meeting.
An Extraordinary General Meeting may, at any time, be called by the
Committee either at it’s own requirement or on the basis of a written
request signed by at least 10 (ten) members. Only members who have
paid their membership subscription may speak/vote at an Extraordinary
General Meeting.
12: Changes to the Constitution.
Proposals for changes to the Constitution must be signed by at least
5 (five) members and forwarded in writing to the secretary three
weeks before a General Meeting.
Such changes must be ratified by two thirds of the voting membership either at the General Meeting or by post prior to the meeting.
13. Activities.
The Society shall endeavour to hold regular activities on a monthly
basis from January to June and from September to December every year.
14. Termination of Society.
In the event of the Society being disbanded, the Society’s capital shall
be donated to the Leukaemia Fund, Wrexham, North Wales.